Friday 18^th August 2017 at 9:30 am at Grace Joel 3^rd floor Recreation room.

 

1. Present: Brian Matthews; John McDermott; Wallace Bottomley; Tim Donaldson; Hugh Hickman; Don Shaw - a quorum - and Roy Bain (elected at SGM on 7th July) and Noel Vallance as an observer. 
2. Brian Matthews assumed the Chair (as Immediate Past President); Wallace Bottomley was appointed as Minute Secretary.
3.  Minutes of General Meeting on 7^th July 2017 – posted on web site / circulated -   adopted.
4.  Minutes of SGM on 7^th July 2017 – posted on web site / circulated -                    adopted.
5.  Minutes of Committee meeting 21^st April 2017 – posted on web site / circulated - adopted.                       
6. Notes taken at inquorate meetings in May, June and July about the winding up luncheon at Waipuna Lodge Restaurant, having already been actioned, approved.  
7.  Correspondence:  

• Exchange of newsletters with Auckland East Combined and St Heliers Mens Probus
• 9 Members (who did not attend SGM in May) advising waiver of notice.
• TD’s notes taken at meeting (without quorum) on 18^th May
• E-mail reminder that Members should request St Heliers Mens Probus to be put on their newsletter list so that they may be sent an invitation to attend their Mid-year luncheon.
• Petition from 20% Members to hold SGM in July
• PSPL providing membership card for Alison Matthews – presented to her on 7^th July 2017.
• PSPL - seeking / providing advice about winding up.
• Profile of Chris LaHatte – Barrister
• Legal opinion to adopt minutes (of SGM held in May) to complete winding up process
• PSPL – require minutes of winding up and accounts showing distribution of funds
• Ray Sutton - responding to his suggestions about disposal of club’s assets
• RB – reminding him that he was not yet elected to Committee.
• “President says ...” e-mailed to Members.
• GBC gifting projector and screen and advising final meeting date / acknowledgment
• Wallace Bottomley – Laptop PC sale agreement
• Courier – Stop “What’s On” announcements
• St Heliers Probus – invitation to Waipuna luncheon
• East Auckland Probus – invitation to Waipuna luncheon
• Michael Beddek suggesting disposition of funds
• Wallace Bottomley – resignation as President
• Letter to Barfoot & Thompson enclosing $50 voucher for typist.

                                                                                                           Received and approved BM/ DS

      8.  Membership officer’s report:

• Various resignations were noted.

      9. Winding up luncheon:

• Cancelled booking at Waipuna for 14^th June (by motion passed at general Meeting).
• Cancelled booking at Waipuna for 19^th July
• Luncheon booked for 4^th August
• Club subsidy: Members $24.50 (being $29.50 - $5.00)
• Bar voucher: $6.00 each attendee
• No hampers or awards (contrary to decisions made in April).
• Guests: None
• Host: John McDermott
• Attended by only 21 Members and 7 partners
• Nevertheless, enjoyable and successful.

  10.  Treasurer’s report:

• None presented
• Expenses to be authorized:
• Legal fee                WB                                $75.21 already paid by deduction 4/7/17
• Legal fee                WB                                $73.11
• Morning teas           Ray Sutton                      $65.59
• Typing                    HH                                 $25.00
• Newsletter postage  Barfoot & Thompson        $100.00                        
• Luncheon                Waipuna Restaurant       $716.10
• Deposit                  Waipuna Restaurant        $300.00 (approved at meeting on 7/7/17)
• Refund                   Bill Ritchie                       $25.00
• Refund                   Eric Thomson                   $25.00
• Windup costs          HH                                 $137.00
• Hospice nurse         TD                                 $378.20                                        Approved

11.  Disposition of funds:

• Other Probus Clubs                         Nil
• Rymans Charitable Trust                 $300.00  to be directed to Alzheimer’s Foundation (replaces original advice from                                                                   RB that Heart Foundation was its chosen charity)
• Mercy Hospice Auckland                 $1,000.00
• Eastern Bays Hospice Trust             $1,000.00
• Remaining funds to be in equal amounts to Mercy Hospice and Dove House Hospice.

Approved

12.  Laptop PC:

• Sold to WB for $247.47 being $296.96 (book value on 31 January 2017)

                  less ½ year depreciation   $49.49

                                                       $247.47

                                                                                    Approved at general meeting on 7 July 2017  BM /RB

13.  Newsletter:

• Disposition of funds and audited accounts are to be circulated.
• A copy is to be sent to SPSL

14.  Committee meeting: 22^nd September at Grace Joel 9:30 am

• Meeting is not required.  RB will inform Grace Joel.
• Minutes of today's meeting will be circulated. Acknowledgment of approval is to be returned to WB who will get BM to sign off.
• A copy is to be sent to SPSL.

15.  Club records:  WB will entrust these to Auckland Library Special Collections.

16. Regalia:  DS is to get final engraving done and seek to display it at Library - prererably St Heliers before Glen Innes. 

16.  Members Pins: Donate to St Heliers Mens Probus

17.  Committee final luncheon: No enthusiasm by 3

18. Other Business:

• BM closed down defence by RB /TD to earlier accusation by WB of impropriety to rename Members’ donations made in 2014 as loans, and then attempt to repay these while winding up.

 

                                                                                                       Meeting closed at 11:17 am.

 

 

 

Approved . . . . . . . . . . . . . . . . . . . . . . . . . . . .      Date . . . . . . . . . . . . . . . . . . . . . . .