RACEVIEW PROBUS CLUB Meeting Date: - 7 April 2025 (commenced 10:00am)

Minutes for the General Meeting held at Ipswich Showgrounds Reception Centre 1. Welcome / House Keeping / Apologies ● Housekeeping and safety announcements ●

President welcomed members, their guests, visiting Probus members, and our guest speaker Jodie Gorrel, Association of Residents of Queensland Retirement Villages. ●

Special thanks to everyone who attended our 1st Luncheon at Brothers club - 25 Members & Guests

● Spoke to the set up in the hall today without tables and seeking members preference to seating. ● Our next meeting is proposed to be 2 JUNE as 5 May is a public holiday, noting today we have activities planned for April through May ●

Apologies:- Cecilia Jackson, Lorraine Hughes, Warren & Milli Kerne, Bill Stacey, Pam McNeill, Dawn & Ken Ball. 2. Minutes of Previous Meeting ● Minutes for the 3 March 2025 meeting were emailed to all members on 6 April. ●

Minutes from the meeting held on 3 March 2025 were accepted Moved: Allan Phillips Seconded: Shona Carter 3. Business Arising From Minutes ●

President asked members whether they had any questions arising from the previous meeting minutes - NIL 4. Club Correspondence President asked secretary to provide a report on club correspondence: ●

Received Probus South Pacific member cards for those attending in February (still awaiting March member cards) ● Received information to enable our Club to be incorporated which is to be finalised by Committee●

A number of calls and emails concerning new members have also been attended this month ●

A request has been submitted to Shane Neuman to consider a GRANT for computer and more suitable Printer for the club - we will update on progress and may also seek this through Council community grants. 5. Treasurer’s Report ●

Treasurer identified that the MC has agreed to the establishment of the Club’s Bank Account through Bank of Qld, Winston Glades, which will require 2 signatories for all transactions, and this is expected to be completed by in March 2025 ●

Monies held in Trust by Probus Qld currently is $1,527.80 which includes ○ $1,540.00 - Membership receipts for 22 members ○ $200.00 - Additional receipts from TradeTravel sponsorship of morning tea for 3/2/25 ○ -$212.20 - Expenses (Morning Tea, Probus Collar & engraving) ●

Additional invoices received but not yet paid: ○ -$99.00 - Ipswich Showground (February meeting room hire) ○ -$272.80 - Membership badges - A Miles & Co. 6. General Business 6.1 Filling Vacancies on the Management Committee The secretary talked to this item in terms of receiving nominations for our VACANT committee roles ○ Guest Speaker Officer - will help coordinate guest speakers suggested by members or using the register available through Probus Qld ○ Outings/Activities Officer- Similar to the Activities role this will help coordinate 1 or 2 major trips and tours. Note that this role includes the need for members to assist in specific events. ○ Trips & Tours- will help coordinate the clubs activities and assist members who operate Special Interest Group activities. Note that this role include the need for members to assist in specific events ○ Publicity Officer - raise awareness of our club in local community, including local media information on our events ○ Publicity Officer - raise awareness of our club in local community, including local media information on our events Nominations forms were provided on the table to allow for members to seek a nomination to any of the vacancies outlined. No nominations were received at the meeting. Vacancies will be resubmitted at the next meeting until vacancies are filled. Members should note that without filling these vacancies opportunities for club activities will be limited as the club relies on all roles to enhance opportunities for members. 6.2 Incorporation of Probus Raceview ●

It was noted that new incorporation details have been provided and these need to be examined by the committee with completion of an incorporation form to the Office of Fair Trading. Treasurer and Secretary will review following the meeting. 6.3 Club Activities Sheets were provided for April & May activities which members were requested to sign-on during the morning tea break so we could coordinate activities following the meeting ● Walking Club will meet at 8:00am, 2nd Monday of the Month at Limestone Park (parking adjacent to the netball courts) for a casual 45 walk & talk. ○ 14 April ○ 12 May ○ It was noted that a Netball competition was happening on 14 April so the meeting location has been moved to the Ipswich Coal Miner Memorial carpark. ● Luncheon Club - every 3rd Monday of the month @ 12:00 noon. ○ 21 April - EASTER MONDAY - CSI ○ 19 May - Raceview Tavern - $21.95 Buffet ● Coffee & Chat Club - NEW ○ 28 April - Coffee Club Riverlink (Near Limelight) ○ 26 May - Cafe 63 Winston Glades 7. Morning Tea 10:30 (Time break occurred) 8. Guest Speaker ● Jodie Gorrel, Association of Residents of Queensland Retirement Villages Jodie provided an overview of the ARQRV role and also provided some brief details on the Energy 4 Seniors program and suggested that this could be the subject of a future presentation. ARQRV do not represent over 6=50 villages with relocatable homes. Questions were asked about the most common issues raised with ARQRV and responded that retirement village contracts were the most common and noted that there are a range of legal services on their website who specialise in this area. Jodie also provided a range of brochures and literature 9. Confirmation of next meeting date and close of meeting

Next Meeting: 2 June 2025 (10:00am) Meeting closed: 12:00pm

President: Marilyn Maguire Secretary:

John Gaudry Signed ………………………………………. Signed ……………………………………….. (Date) ……………… (Date) ………………