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PROBUS CLUB OF GLENDOWIE

 

 

Minutes of a Special General Meeting held at Glendowie Bowling Club rooms. on Friday, 7th July, 2017 at 10.15 am after a general meeting at 10:00 am.

 

Notice        A written petition by 10 members (20% of club members), submitted to the Secretary on 5th June, requesting this SGM which was announced in newsletters 362 and 363.

Agenda items:

  1. That the Probus Club of Glendowie be wound up.
  2. That By-law article III (d) shall be amended (defining quorum required for the Management Committee) to five.
  3. That Roy Bain be elected to the Management Committee.

Present      President Wallace Bottomley (presiding), and 25 members as per the attendance register.

Quorum      A quorum was present, (being not less than 25% of the current members totalling 45 as at this date).

Apologies   The apologies were named, and sustained from about 9 members as per the attendance register.

Agenda 1   The Chairman ruled this motion is out of order because the minutes recording the same motion, passed at the SGM on 5th May 2017, were adopted by Members at today’s general meeting.  To rescind that decision, notice of motion would be required, thus taking another month before it could be reconsidered.

Agenda 2   Moved by Brian Matthews, seconded by Roy Bain that the quorum required for the Executive Committee be reduced to five.  Votes for were 25; against were 0, thus carried unanimously.

Agenda 3 Moved by Brian Matthews, seconded by Hugh Hickman that Roy Bain be elected to the Management Committee.  The Chairman quoted by-law article IV (c) which states: “All nominations and acceptance of nominations shall be in writing and signed by the nominators and candidates and shall be in the hands of the secretary before the commencement of the meeting at which the election is scheduled”.  He said that no such nomination has been received.

Adjournment

The Chairman suggested that Roy Bain may still submit the necessary paper work to enable his election to proceed properly, and thus avoid possible objection, provided that this meeting is adjourned now and reconvened after hearing our guest speaker.

Brian Matthews put the motion that this SGM should be adjourned and reconvened after the address by our guest speaker, seconded by Hugh Hickman.

Votes for were 25; against were 0.   The motion is carried.

The chairman adjourned the meeting at 10:20 am to reconvene at noon today.

SGM reconvened at noon. 

The motion was put by Tim Donaldson, seconded by Noel Vallance, that Roy Bain be elected to the Management Committee.

Votes for were 25; against were 0.  Roy Bain is elected to the Management Committee.

 

Chairman . . . . . . . . . . . . . . . . . .. . . . .   Adopted by Committee on . . . . . . . . . . . .